Current Position Openings: Director of Government Relations
This position directs ArMA’s policies involving local, state, and federal government affairs. They are responsible for managing an effective government relations program. maintaining and nurturing the relationships with government, associated authorities and all committees, and legislatively representing and protecting the organization’s interests. The Government Relations Director assists in the creation of organizational strategies, policies, and plans in the advocacy arena. They monitor legislative and regulatory activities and advance ArMA’s advocacy strategic priorities. This position reports to the EVP and is exempt.
- Execute a comprehensive public policy program.
- Maintain communications with Arizona Congressional Delegation in Arizona and DC, as needed.
- Policy development in conjunction with ArMA committees and physician members.
- Close coordination of efforts with contract lobbyist.
- Primary liaison with health care partners (county medical association, specialty societies, hospitals, public health partners, national medical organizations, AMA Advocacy Resource center, Scope of Practice Partnership, AMPAC, among others)
- Staff ArMA’s Legislative Committee and PAC.
- Direct and oversee ArMPAC activities including: administration, reporting, working with AMPAC, fundraising, endorsements, all election activities, candidate relationships, etc.
- Oversee ArMA’s Doctor of the Day program,
- Oversee annual Legislative Reception.
- Responsible for coordinating and preparation of annual legislative report.
- Responsible for overseeing preparation and submission of all required reports and filings – lobbying and PAC.
- Interface with other designated organizations in which ArMA participates (Health-E Connection, Arizona Chamber of Commerce, Arizona Department of Health Services, AHCCCS, Arizona Partnership for Immunization, Public Health Association).
- Participate in ArMA House of Delegates.
- Develop annual advocacy budget and policy / procedures to support the advocacy infrastructure.
- In coordination with contract lobbyist, represent ArMA in the public forum in all areas of health care policy.
- Coordinate with the director of communications to support ArMA communications and grassroots efforts regarding policy and advocacy objectives.
- Support ArMA and EVP in other duties as needed.
- Requires minimum of a bachelor’s degree.
- At least 5 years’ experience, preferably in the Arizona healthcare environment.
- Familiarity with the Arizona Legislative and regulatory process.
- Experience in policy, advocacy and lobbying.
- Solid communications skills including public speaking and writing.
- Leadership skills with some management experience.
Competitive salary based upon experience
To Apply for Position
Send cover letter with salary requirements and resume to Libby McDannell: firstname.lastname@example.org
Current Position Opening: American College of Physicians – Arizona Chapter Administrative Director
The Chapter’s Administrative Director serves under the general direction of the Governor and Governor’s Advisory Council (GAC). General responsibilities include:
- Assisting the Governor and Council in formulating the organization’s mission, goals, objectives and related policies and is responsible for their implementation.
- General and active management of the business of the chapter in accordance with the adopted policies, direction and instruction of the Governor, GAC or chapter committees.
- Maintaining a position of high visibility to GAC members and key leaders/members.
Specific job duties are outlined below:
- Serving as the main point of contact between the chapter and the national office. Acting on or delegating requests as appropriate.
- Oversees the overall administration of the chapter including chapter activities, financial resources, staff and chapter office to ensure efficiencies.
- Establish and sustain alliances with outside organizations in ways that grow the chapter and provide value for members.
- Monitors operations for compliance with national and chapter policy
- Assists chapter in fulfilling its responsibility to set policy for the chapter
- Works with GAC setting annual and long-range strategic goals; strategies of activities and programs to achieve these goals; objectives by which progress toward the goals will be measured; and annual and long-range budgets and predictions of the necessary resources
- Assists the Governor and GAC fulfill their responsibilities by ensuring they are kept informed of details and developments that warrant their attention; identifying issues and policies that need action before the next Board meeting
- Ensures that the Governor and Council is operating in accordance with their individual responsibilities under the bylaws
- Provides administrative support as needed to maintain councils/committees, schedule meetings, write minutes and carry out council elections
- Serves as the main point of contact between the chapter and the national office understanding the need for partnership.
- Answers inquiries and communicates with members (written and oral) as needed
- Develops and manages communication plan that specifies resources, logistics, audiences, design and content. Integrates programs and services in all communications that can include Governor's Newsletters, blast emails, social media, and web site postings. Note that Governor’s Newsletters are published twice a year - once in December to review the Chapter meeting and once in the early summer to identify grads and look ahead to the Chapter meeting.
- Understands needs and develops strategies to improve and foster member communication through various technology resources. Requires training and understanding of Chapter Portal.
- Creates and analyzes complex data through the Chapter Profile annually and the Chapter Dues collection reports to assess and monitor the health of the chapter and implement strategies to enhance chapter's performance.
- Identifies and prioritizes need for membership recruitment and retention programs which includes implementing and evaluating programs when needed.
- Activates Membership Committee to take charge of using available resources, content, and piloting new initiatives for membership growth and sustainability. Current membership committee has not been very active and needs rejuvenation.
- Visit medical schools (up to 5 in AZ) on an annual basis to solicit membership and provide power point update on Chapter benefits.
- Plan and implement a “Welcome to AZ and ACP” luncheon in Tucson, for incoming Residents, program is geared toward illustrating value of ACP membership.
- Develops and maintains chapter programs that support overall development of the chapter and receives national recognition through the Evergreen and Chapter Excellence Awards. These awards can result in monetary gains for the Society when completed.
- Responsible for assisting Governor, GAC, and HPPC in local advocacy efforts to achieve ACP's goals and promote ACP policies in the state. Advocacy includes a comprehensive Day at the Capital each year which involves up to 80 hours, including 1-2 trips to the legislature, communication between legislators and attendees to schedule appointments, etc.
- Identifies and implements strategies for advantageous programming opportunities with other organizations (e.g. educational, legislative) to further the ACP's mission and benefit members.
- The Chapter has 9 active committees, some that meet quarterly and some meet bi-monthly. The job is to communicate with each committee, with each committee leader, schedule calls, journal clubs and provide agendas, minutes, suggest new members and maintain active committee membership lists. Average time per committee involvement per month is up to 25 hours.
- Develops, directs and manages the budget; develops and implements reliable methods for predicting trends and the fiscal stability and growth
- Ensures compliance with policies and practices established by the GAC/Treasurer/Finance Committee and recommends efficiency enhancements as appropriate
- Works with Accountant to ensure sound fiscal compliance with federal, state and local laws, industry standards, and generally accepted accounting principles.
- Identifies and prioritizes need for various educational programs for all chapter membership needs.
- Develops, implements, and manages all educational programs for the chapter including the annual meeting.
- Evaluates and recommends maintaining, improving, or eliminating educational programs.
- Oversees all preparations and onsite logistics for each chapter meeting and event.
- Serve as point person for all inquiries from national, hotel, vendors, and others to arrange meeting logistics.
- Develops and prepares meeting budget for Governor, Treasurer, Chapter Meeting Program Chair and Council approval
- Actively seeks industry support funding for all educational programs. This includes applying for industry grants.
- The Chapter Meeting process (Meeting is in the late fall) begins in January and includes the following components:
- Organization of Doctor’s Dilemma
- Applying for CME not less than 6 months in advance of meeting through ACP which includes obtaining signed COIs from all participants.
- Coordination of up to 125 posters on display from Arizona Resident and Medical Students, scheduling presentations, identifying judges and implementing judging process.
- Coordinating nominations for Annual Awards (due July 1)
- Identifies location and details for Chapter Dinner
- Working very closely with Chapter leadership throughout planning and implementation of entire event.
- Grant Opportunities
- Implemented state-wide opioid education in 2018 which involved applying for and receiving CME (including enduring material access), communication with speakers and leadership on planning, and coordinating onsite staffing in Tucson, Phoenix, Yuma and Flagstaff.
- Support Chapter in other duties as needed.
- Excellent interpersonal, oral and written communication skills and ability to work with all levels of leadership, membership, and staff.
- Ability to set priorities and manage multiple deadlines while adapting to changing leadership and priorities
- Excellent Computer skills (including word processing, database, Internet, spreadsheets and use of social media for business)
- Working knowledge and success in budget development, preparation, analysis and managing fiscal compliance and standards
- Ability to think strategically and perform tactically
- Short and long-term project management skills
- Experience in Nonprofit Association Management
- Demonstrated leadership in strategic planning, development, and operations management
- Must be results driven, team-oriented, and individual/organizational capacity builder
- Minimum of bachelor’s degree required
To Apply for Position: Send cover letter with salary requirements and resume to Patrice Hand: patrice@AZmed.org