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Development Events Specialist

Position Description

The Arizona Medical Association (ArMA) has created a new position that is critical to achieving organizational strategic priorities. The Development Events Specialist will lead development efforts as well as manage logistics of all ArMA events.

Essential Duties and Responsibilities

Event Management

  • Lead planning and execution of the ArMA annual meeting including logistics management, promotion, development of educational content (in concert with planning committee), fundraising, and awards dinner.
  • In partnership with the advocacy department, manage logistics for annual legislative reception as well as other advocacy events as needed.
  • In partnership with the membership department, plan quarterly membership networking events.
  • Manage event logistics for quarterly board meetings, monthly executive committee calls, and committee meetings.
  • Assist with meeting planning for specialty societies as needed.
  • Work onsite at events, including volunteer management and donor relations.

Drive Revenue

  • Partner with the Membership, Communications, and Advocacy teams to develop the annual events calendar & program goals, budget, strategy and plans.
  • Meet or exceed budgeted goals for each event and program.
  • Maintain list of current and prospective sponsors.
  • Work with CEO to develop sponsorship packages and proposals.
  • Develop solicitation plans and timelines. Execute the plans with retention and growth of sponsorship sales as primary focus.
  • Cultivate relationships with current supporters and lead solicitation efforts of prospective sponsors and donors.
  • Ensure sponsorship contract deliverables are met and exceeded, giving the best overall experience possible for our sponsors / supporters.
  • Collaborate with Membership and Communications Team to create strategy to support annual meeting awards dinner ticket sales and overall event attendance. Ensure websites are launched in timely manner.
  • Develop and manage relationships with donors and sponsors including maintaining donor database.
  • Report accurate development and financial updates on a timeline and recurring basis to ArMA leadership.  
  • Investigate industry trends, committee ideas, vendors and possible new partners. Present recommendations to senior leadership.

Manage Foundation

·       Work with foundation taskforce to determine direction / priorities, create messaging, and develop website content.

·       Research grant and scholarship opportunities, write and submit grant proposals, and manage entire grant process.

·       Solicit individual foundation donations.

·       Oversee the distribution of ArMA scholarships and med school loans and evaluate their effectiveness.

·       Build and cultivate relationships with current and potential donors.

·       Work with accounting department to develop annual foundation budget. 


This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. 

Skills Required

  • Creative thinker and planner
  • Ability to work well independently and as a member of a team
  • Excellent organizational and time management skills
  • Excellent written and verbal communication skills
  • Strong interpersonal skills 

Education and Experience

  • Bachelor’s degree preferred
  • 3-5 years of fundraising / development experience with proven track record of event planning, preferably in a non-profit organization 

Computer Skills

  • Competence in use of Computer Skills including Microsoft Office Suite, Survey Monkey, Doodle and others as needed. 

Salary and Benefits

  • Salary based upon experience and qualifications; $50,000 - $60,000 range.
  •  Benefits include, but are not limited to:
    • Medical, dental, and vision
    • Basic life insurance, short-term and long-term disability
    • Long-term care
    • Cell phone coverage
    • 401K
    • Flex time schedules
    • Paid time off (PTO) and 10 paid holidays annually 

Company Core Values

  •  Strive for excellence in all that we doBe responsive, trustworthy, accurate, and a valuable resource to the physician community
  • Value hard work and a positive outlook to do what it takes to get the job done
  •  Always work as a team, making sure efforts are integrated and coordinated
  • Interact with others in an open and honest manner, embracing innovation and change to better serve our members

To Apply for Position

Send cover letter and resume to Libby McDannell: lmcdannell@AZmed.org

 


Current Position Opening: Advocacy and Communications Coordinator Position

Position Description

The advocacy and communications coordinator will support the advocacy and communications teams. This includes support for the advocacy program and daily activities, including the coordination of grassroots advocacy, the communication of emerging policy issues to members, and the preparation of reports, presentations, and other documents. This position will also support the Communications Director in executing and monitoring communications strategies.

Essential Duties and Responsibilities

  • Assist in tracking healthcare-related legislation
  • Help coordinate grassroots advocacy efforts
  • Attend and take notes in advocacy-related meetings
  • Coordinate annual Legislative Reception
  • Assist with implementation of advocacy initiatives
  • Write a variety of different content to support communications, advocacy, and marketing efforts, including newsletters, web copy, brochures, social media, and press releases
  • Assist with advocacy-related communication efforts
  • Update content on advocacy web pages
  • Set-up and run Zoom technology for virtual meetings
  • Correspond with members on general inquiries
  • Other duties as assigned

Competencies

To perform the job successfully, an individual should demonstrate the following:

  • Accountability – Must take ownership of assignments as a dependable self-starter who is part of a team effort. Commit to doing the best job possible. Follow instruction. Keep commitments. Meet attendance and punctuality guidelines. Respond to requests for service and assistance
  •  Communications - Exhibit good listening and comprehension. Express ideas and thoughts in written form. Express ideas and thoughts verbally. Keep others adequately informed. Select and use appropriate communication methods.
  •  Customer Service - Display courtesy and sensitivity. Manage difficult or emotional member situations. Meet commitments. Respond promptly to member needs. Solicit member feedback to improve service.
  •  Planning & Organization - Integrate changes smoothly. Plan for additional resources. Prioritize and plan work activities. Set goals and objectives. Use time efficiently. Work in an organized manner.
  •  Quality - Foster quality focus in others. Improve processes. Measure key outcomes. Set clear quality requirements. Solicit and apply member feedback.
  •  Use of Technology - Adapt to new technologies. Demonstrate required skills. Keep technical skills up to date. Troubleshoot technological problems. Use technology to increase productivity.

Qualifications

ArMA is seeking an individual who can perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

  • Bachelor’s degree preferred
  • 1-2 years of progressive experience in administrative and/or communications positions
  • Demonstrated ability to produce work with a high degree of accuracy under minimal supervision in a team-based environment;
  • Excellent written and oral communication skills and strong proofreading and editing skills

Computer Skills

  • Competence in use of Computer Skills including Microsoft Office Suite, Survey Monkey, Doodle and others as needed to support Communications and Advocacy tasks 

Salary

  • Based upon experience and qualifications; $30,000 - $35,000 range 

To Apply for Position

Send cover letter and resume to Jon Amores: jamores@AZmed.org